News, Events and Tips

This is the page for the latest important information for participating in the debt setoff program.

Department of Revenue Setoff File Calendar:

2010 Setoff File Calendar

Operation Clean-up:

We have completed the first two phases of cleaning up debtors and debts. Debts that are currently $0.00 that were never setoff, sent either by mistake or they paid you in full should be removed. Others to be considered are debts that are expired.

  • Phase 1 - $0.00 debts (October through December) COMPLETED
  • Phase 2 - Expired Debts (October through December) COMPLETED
  • Phase 3 - Invalid SSNs (November through January) IN PROGRESS
    • Local governments participated in Operation Clean-up:
  • Counties: 37
  • County Agencies: 4
  • Municipalities: 53
  • Total: 94

    • Training Workshops:

    These very popular FREE training sessions have been completed for 2009. They are always in September at sites across the state. Some of the key topics covered:

    • changes made since the 2008 workshops
    • remote support for installations, training and troubleshooting
    • Interactive Voice Response (IVR) system changes
    • federal income tax setoff update
    • tips on the current client software
    • file layouts
    • getting SSNs
    • Red Flag Rules
    • 2010 annual participation form
    • discussion on ways to improve process
    • upcoming changes for 2010
    • demonstration of new Microsoft .NET client software

    Workshop Agenda

    1) Workshop Information Handout

    2) 2009 Workshop - New Attendees - Startup.pdf

    3) 2009 Workshop - New Attendees - Technical.pdf

    4) 2009 Workshop - All Attendees.pdf

    Listing of Past Workshop Locations (2001 - 2009)

    Guest article:

    We are looking for local governments to give us a success story or tell us how the debt setoff system has helped them.  Maybe you can tell us how you've incorporated multiple departments or different types of debts.

    Do you have a story? If so, please contact us.

    This month's tip:

    #1 - Client software users - you can download your Import Status Report error file directly from the software. You don't have to sign-on to the secure website. Just select the following:

    and select the error file and click download. it shows you the location that it was downloaded to.  Open the file with Notepad or Wordpad. Contact us if we can help.

    #2 - Curious about the data you have at the Clearinghouse? We can create an Excel spreadsheet that will have details on every debtor and debt in our database. It has SSN, Name, address, debt amount, compliance date, expiration date, account number, unique key, setoff amount and setoff date. You could take this file and put in a format to re-send to us and let it replace your existing debts with a corrected version. Just contact us, we can normally create this by the next business day.

    Tips including Past Month's Tips