|
Step |
Setoff Step |
Status |
Date(s)
|
Estimated Completion Date (If not ON
SCHEDULE) or
SPECIAL COMMENT |
| 1 |
a) The N. C. Department of
Revenue processes tax refunds against debtors from the Clearinghouse
database. b) The
N.C. Education Lottery reviews all winners of over $600 against the
Clearinghouse database |
IN PROGRESS |
Monday, June 16
through Sunday, July 13 |
|
| 2 |
The N. C. Department of
Revenue mails the "Notice of Individual Income Tax Adjustment" letters to
the debtors that were setoff. This letter references
the Clearinghouse toll-free Interactive Voice Response (IVR) telephone
number (877) 843-0330. |
IN PROGRESS |
Tuesday,
June 17 through Monday, July 14 |
|
| 3 |
Debtors setoff receive
the mailing notices and call the Clearinghouse (IVR) to inquire on
all local governmental entities who submitted a claim against their tax
refund |
IN PROGRESS |
Wednesday,
June 18 through Thursday, July 17 |
|
| 4 |
Participating local governmental
entities submit electronic data files to the
Clearinghouse via the client software or ASCII/Excel files |
IN PROGRESS |
Monday, June 9 through Friday (5:00 p.m.)
July 4 |
|
| 5 |
The Clearinghouse processes all
local governmental entity data creating an updated database from data sent
by Friday 5:00 p.m. |
IN PROGRESS |
Saturday through
Monday: June 14-16,
June 21-23, June 28-30 and July 5-7 |
|
| 6 |
The Clearinghouse transmits a
replacement database to North Carolina Department of Revenue who forwards a
copy to the N.C. Education Lottery. Only debts $50.00 or more that have
passed their Compliance Date are sent |
IN PROGRESS |
Tuesdays,
June 17, 24 and July 1 |
|
| 7 |
a) The N. C. Department of
Revenue transmits an electronic tax refund setoff file to the
Clearinghouse
b) The N. C. Education Lottery transmits an electronic
lottery setoff file to the Clearinghouse |
ON SCHEDULE |
Tuesday, July 15 |
|
| 8 |
a) The N. C. Department of
Revenue electronically transfers all tax refund setoff funds to N.C. Capital
Management b) The N. C. Education Lottery electronically transfers all
lottery setoff funds to N.C. Capital Management |
ON SCHEDULE |
Tuesday, July 15 |
|
| 9 |
The Clearinghouse reconciles
information from the N. C. Department of Revenue and N.C. Education Lottery,
using the electronic data files from each |
ON SCHEDULE |
Tuesday, July 15
through Thursday, July 17 |
|
| 10
|
The Clearinghouse updates the
master database to reflect all setoffs received in the electronic file from
the N. C. Department of Revenue and N.C. Education Lottery |
ON SCHEDULE |
Friday, July 18 |
|
| 11 |
The Clearinghouse faxes a report
to N.C. Capital Management providing the associated
Capital Management account numbers and deposit amounts for each local
governmental entity that received funds. Additionally, the
Clearinghouse faxes a copy of the above report to the N. C. League of
Municipalities and the Association of County Commissioners |
ON SCHEDULE |
Friday, July 18 |
|
| 12 |
The Clearinghouse transfers the
setoff data files (including Excel file of all setoffs) to the secure folder
for each local governmental entity in the file |
ON SCHEDULE |
Friday, July 18 |
|
| 13 |
The Clearinghouse transmits
electronic mail notifications and instructions to each local governmental entity
that various files are available for download |
ON SCHEDULE |
Friday, July 18 |
|
| 14 |
Local governmental entities
proceed with the downloads from their secure folders, using
either the Web Browser or the Client software and processes the setoff
results |
ON SCHEDULE |
Friday, July 18 UNTIL COMPLETION |
|
| 15 |
The Clearinghouse updates the
Statistics information on the website |
ON SCHEDULE |
Monday,
July 21 |
|
|
Last Status Update
|
|
Friday, June 27 - 2:34 PM |
|
|
|
|
|
|
