Tips

Debts

$50 - is the minimum debt amount that can be submitted to the Clearinghouse
- If you use our software, each debt appearing must be $50 individually, we do not combine them
- If you submit an ASCII file, each debt record (line) must be $50 or more
- For Excel files, each debt (row) must be $50 or more
- Remember, you can combine debts although we request that non-tax debts should not be combined with taxes. You can add different types of taxes and different years of taxes together. You can combine, Health Department, EMS, Fines, Fees, Assessments, etc. together to meet the $50 minimum
SSNs - must be a nine digits, not begin with "000-" or "999-9".
ITINs - you can submit a Department of the Treasury Individual Taxpayer Identification Number (ITIN) which is a tax processing number issued by the Internal Revenue Service. It is a nine-digit number that always begins with the number 9 and has a 7 or 8 in the fourth digit, example 9XX-7X-XXXX. IRS issues ITINs to individuals who are required to have a U.S. taxpayer identification number but who do not have, and are not eligible to obtain a Social Security Number from the Social Security Administration.
Names - must have a last name and at least a first initial for the first name. Putting a business name in the last name field will be rejected and have no opportunity to be setoff at the Department of Revenue or Education Lottery.

after receiving and processing your setoff file (the RECEIVE SETOFF option) we suggest you immediately send your updated database to us. To do this, do the SEND DATA option. This will ensure that we have the latest balances. If you did a SEND DATA earlier that week, when we process over the weekend we would be putting the debt amounts to the pre-setoff file amounts. This would cause debtors who file amended return(s) or have lottery winnings over $600 to be setoff again.